Columbia County Courthouse

230 Strand Street, St. Helens, OR 97051 • Phone: (503) 397-7210 • Toll Free: (888) 397-7210

Columbia County

Sales Policy

Sale Of Real Property Remaining Unsold After Public Auction: Policies And Procedures

  1. Purpose

    This policy and procedure establishes the process for the sale of real property remaining unsold following a public auction held in accordance with ORS Chapter 275.
  2. General Policy

    It is Columbia County's policy to offer parcels of real property remaining unsold after a public auction to the general public in a fair and equitable manner.
  3. Policy and Procedures

    1. (A)
      1. (1) A list of available real property with tax lot numbers and street addresses or other descriptions of location can be obtained by submitting a written request along with a self-addressed, stamped envelope to: Office of County Counsel, Columbia County Courthouse, 230 Strand, Room 318, St. Helens, OR 97051.
      2. (2) Additional real property information, including tax lot maps and legal descriptions, can be reviewed in the Office of County Counsel at the above address, or by forwarding a written request and a check in the amount of $15 made payable to Columbia County to the above address.
    2. (B) All offers on real property must be submitted in the following manner:
      1. (1) All offers must be submitted in writing and delivered to the Property Manager, Office of County Counsel, Columbia County Courthouse, 230 Strand, Room 318, St. Helens, Oregon 97051.
      2. (2) All offers must be sealed in an envelope. The exterior of the envelope must set forth the name, address and phone number of the maker of the offer, the date of the offer and the tax lot number for the real property. Each offer must be for a single parcel of real property.
      3. (3) All offers of $1,000.00 or less must be accompanied by a cashier's check, certified check or money order in the full amount offered for the real property; all offers of more than $1,000.00 must be accompanied by a cashier's check, certified check or money order for at least 10 percent of the offer on the real property.
        1. (a) Columbia County will not consider any offer not accompanied by a cashier's check, certified check or money order in the appropriate amount.
        2. (b) Upon acceptance of an offer over $1,000.00, the successful bidder must pay the balance due within 30 days of the date of acceptance.
      4. (4) No offer for less than 15 percent of the minimum bid set for the real property at the preceding public auction where the real property was offered for sale will be considered as a valid offer. All valid offers will be submitted by the Property Manager to the Board of Commissioners for Columbia County, Oregon.
        1. (a) The Columbia County Board of Commissioners reserves the right to reject any and all offers on real property.
        2. (b) All money submitted with offers will be returned if the offer does not meet the specifications of this policy and procedure, or the offer is not accepted by Columbia County.
      5. (5) All offers submitted are binding, and any monies submitted will not be refunded if the offer is accepted by the Columbia County Board of Commissioners.
      6. (6) The Property Manager will open all offers and forward all offers meeting the criteria of this policy and procedure to the Columbia County Board of Commissioners. The Board will act on the offers as set forth in this policy and procedure. If the Property Manager has not physically received an offer which meets the criteria set forth in this policy, or any offer is not accepted by the Board of Commissioners, then the property will remain available for offers to be received. If an offer is accepted for the real property, the real property will no longer be available for subsequent offers.
      7. (7) If more than one offer is received for a specific parcel, the highest valid offer will be accepted.
      8. (8) The person making the offer is responsible for all applicable recording fees. All fees must be paid in cash, cashier's check, certified check or money order within ten days of the date the Columbia County Board of Commissioners accepts the offer and notification is made to the maker of the offer. The failure to pay appropriate fees as provided herein may result in the Board of Commissioners rejecting the offer.